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Concur Travel and Expense Demo

  • Welcome
  • Before the trip
  • During the trip
  • After the trip
  • Approval
  • Next steps

Welcome to the Concur Travel and Expense self-guided demo

Imagine you are travelling to a conference for which you’ll need to book a flight and submit your transportation, food, and lodging costs for reimbursement. This brief demo will show you how to book travel, capture expenses from any device, and submit an expense report for approval.

business professional using our self guided demo

You need to book a trip to San Francisco for a conference

Searching for a flight with Concur Travel is as simple as using your favorite personal travel booking tool, whether on desktop or our mobile app. On the results page you can filter and sort by parameters like travel time, connecting airport, carrier or alliance, policy compliance, connecting airport, carbon emissions, and more.

Before the trip

You select a flight that meets your requirements and is in policy

You can easily see which options meet your organization's travel policy, so that you can find the flight that works best for you and the business.

Before the trip

You book your flight in just a few clicks

Your ticket is booked and connected to your airline frequent flyer number, and an expense line item for your flight is automatically created in Concur Expense. 

Before the trip

You take a rideshare to the conference center

The extensive system of SAP Concur supplier and App Center integrations means receipts from many major services, including rideshare providers, are automatically recognized.

During the trip

Your rideshare receipt has been added

With the e-receipts feature, your rideshare charge is automatically added to Concur Expense.  That’s just one way in which SAP Concur makes manual entry of charges into your expense report a thing of the past. Let’s see another way Concur Expense captures receipts.

During the trip

You take a business guest out to lunch

No need to clutter your wallet with the paper receipt. Simply snap a photo of it using the SAP Concur mobile app.

During the trip

Your lunch receipt has been added

Using AI and optical character recognition (OCR) technology, ExpenseIt automatically creates, itemizes, and categorizes an expense entry in Concur Expense.

During the trip

You’re back at the hotel that evening

Now that you have some expenses, it’s time to add them to your expense report. First, name your report “conference expenses.” Next add your flight, rideshare, and lunch charges that were already detailed for you in the system.

During the trip

You add your expenses to your report

With just a couple of clicks your expenses are moved to the expense report.

During the trip

You need to add your hotel charges to the expense report and itemize them

You’ve checked out of your hotel and received the folio of your stay. Simply drag and drop the folio into the Available Expenses section of Concur Expense, or email it to [email protected], and ExpenseIt will take of the rest, using generative AI to itemize the entire folio for you. 

After the trip

Time to add your final expense

You bought some customer gifts to share at the conference paid for with your company credit card. Concur Expense already imported the corporate card charge, so all you need to do is add it to your expense report and drag and drop the receipt from your desktop.

After the trip

Your report is ready to submit

Now that your report is complete, submit it to your manager for approval. 

Your expense report has been submitted.

After the trip

Your manager is notified that your expense report is ready

Your manager receives a notification through the SAP Concur mobile app that your report is awaiting approval.

Approval

Your manager reviews and approves your report

Everything looks accurate and prepared for approval. Your manager can approve it from wherever they are.

Approval

Your report has been approved

You receive an email informing you of the approval status and projected payment date, so you know when you can expect to be reimbursed.

Approval

Thank you for completing the Concur Travel & Expense demo

If you’re ready to take the next step towards integrating and automating your spend management, please contact our sales team and a member of our team will be in touch.

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Watch our in-depth Concur Expense demo webinar for a more detailed look
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